I appreciate that it’s difficult to keep work and personal separate. With the convenience of modern technology, it is all too easy to take care of personal business during working hours. Considering how often work tends to intrude on personal time I’m pretty apathetic to employees, co-workers, and supervisors who tend to personal business during work hours. I used to feel differently until I met someone who was always browsing the web that got assigned to my project. I used to think he was the biggest slacker I ever met, but he was an incredibly hard worker. He got his assignments turned in on time, he was always willing to help, and was quick to pick up the concepts I was trying to teach. I never quite figured out how he was spending so much time surfing the web and getting his work done, but I decided it wasn’t worth pursuing. He was getting his job done.
That is what I care about. Are you getting the job done? As much as businesses obsess over personal phone calls, surfing the web, posting to blogs, and other activities, I can’t help but notice that there are some people who simply don’t accomplish much even though they appear to always be busy. Yes, there are people who goof off on company time as well. As far as I’m concerned, someone’s output and accomplishments are the real measure of their worth to the company. So I have quit worrying about what people are doing.
At the same time, there are some lines that just should not be crossed. I don’t mean fine lines but rather lines that would be analogous to the double yellow line on a highway that clearly marks you should not cross them. In my mind, one of those lines is e-mail. Specifically, using your company e-mail address for personal business.
I keep a Yahoo! account for personal reasons. If I want to send something to my wife, respond to a friend, or attend to an important matter that is not work related, I use it. Even if I need something urgently I don’t use my work e-mail even though the Yahoo! mail is not actively open all the time. Honestly, if I need to know something urgently I’ll probably use a cell phone for that. I get really peeved when I see someone has sent me something from their work e-mail. Why? Why is that necessary? Why are you cluttering up the company mail server with your personal crap? Are you telling me that joke couldn’t wait till you get home? Did you really have to send all those attachments? Is your boss ok with this?
I’ve walked in on employees before and caught them with gmail or Yahoo! mail open on several occasions. I’ve never said a word. Cracking down on that would just encourage them to cross a line I’d rather they not. If you’re going to engage in personal business during company time, make sure you keep it as separate as possible. Do you really want some network weenie possibly reading your personal business? At least if they check server logs all they’ll see is you used webmail. Thankfully, our company doesn’t block that. Even when I worked at places that did I simply waited till I got home and did my personal business then. Now, I do make an exception if this is internal and someone decides to share something with their co-workers. We don’t all know each others personal information, but I have someone outside of work who sends me stuff to my personal e-mail from his work account all the time!
Look, in the white collar world where you typically get paid well above the median salary work and personal does tend to intermingle. At the same time, out of a sense of professionalism it’s a best practice to keep the two as distinct as possible. For one thing, it’s mentally healthier. For another, it just sets a much more professional tone. No, it doesn’t look good on the surface to be caught sending something via Hotmail. On the other hand, it is a more professional tactic to do so. Besides, the technically savvy know you can send e-mail by phone now, it’s not like companies can stop it. Technology makes it too easy. If your boss gets this, there is no reason to be using work e-mail for non-work related business.